Project Information and Document Manager ( IM Lead ) (12 months contract)

About the job

Want to join a frontrunner in renewable energy that is actively seeking early entry into new markets globally? Since its establishment in 2007, Scatec has acquired extensive knowledge and experience in developing, building and operating solar, wind and hydro power plants and storage solutions. Driven by our company values and competent global workforce, we aim to deliver competitive and sustainable renewable energy globally; protect our environment and improve quality of life through innovative integration of technology; and create shareholder value. We are present on four continents and are headquartered in Oslo, Norway.

Main purpose of position

Currently we are looking for a Project Information and Document Manager, in Bucharest Romania to be part of our global team working together towards our vision – Improving our future.
Project Information and Document Manager leads information management and document control activities across up to three projects, ensuring governance compliance, consistent application of procedures, and uninterrupted document control delivery. Provides strategic oversight beyond project-level execution.


Main Responsibilities

• Lead and coordinate IM and document control activities across up to three projects
• Own project EDMS setup, governance, lifecycle management, and project close-out/hand-over
• Manage internal documentation (contracts, MDL, Gate Review documentation)
• Own Gate Review document control inputs; update GR presentations and attend GR meetings
• Ensure adherence to IM and document control procedures, standards, and governance requirements
• Maintain oversight of EDMS, numbering, metadata, and revision control across projects
• Audit document review, approval, and distribution workflows
• Act as escalation point for complex document control or EDMS issues
• Monitor IT trouble tickets from project DC teams
• Interface with clients, contractors, and vendors on IM matter
• Support internal and external audits; ensure traceability and compliance
• Mentor and guide Lead Document Controllers, Document Controllers, and Site Document Controllers
• Report IM and document control performance, risks, and performance results to management
• Oversee TTO documentation handover to SPV and O&M (supported by project teams)
• Reports to Project Information and Document Manager

Qualifications And Competencies

• Education: University Degree (can be replaced with relevant experience)
• Experience: 7+ years Document Control experience, preferably on EPC/Construction projects incorporating EDMS
• Language: fluent both written and spoken in English. Other language skills like Spanish, German, French are an advantage
  Good understanding of Engineering / Procurement / Construction process
• Excellent MS Suite software knowledge
• Experience with e-Document management systems (EDMS)
• Good working Knowledge of SharePoint
• Good working knowledge of Adobe Acrobat
• Knowledge of ISO9001
  
  

Personal characteristics

It is part of every employee’s term of reference to contribute to Scatec's vision: Improving our Future and adhering to our company values which are:

- Predictable: demonstrate clear communication and listening skills, share information in an open and honest way
- Driving results: demonstrate determination, pro-activeness, can prioritize and work independently
- Changemaker: demonstrate entrepreneurship, can challenge, fast learner, take initiates and adjust
- Working together: demonstrate teamwork, shares responsibilities, can compromise, has a can-do attitude

We offer

Scatec is an exciting, innovative, and ambitious company operating in a growing industry. We offer a challenging and interesting position where you will be part of a flexible, diverse and truly international working environment consisting of highly competent and committed colleagues with a positive drive to make a difference.

Scatec is an equal opportunity employer and values diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other basis protected by appropriate law. All hiring decisions are made based on merit, competence, and business needs.

Applications will be processed on a continuous basis.