Office Assistant - 12 month contract

Assistant Admin

Bucharest

At Scatec, you get to work on something that matters. We develop, build, own, and operate renewable energy solutions that accelerate access to reliable and affordable clean energy. As part of a global and agile organisation, you will work with skilled colleagues across functions and geographies, take real ownership, and contribute to a company driven by the vision of improving our future.

At the heart of everything we do is our belief that we bring the energy - the energy for change, connection, and growth. It shapes how we collaborate, innovate, and create impact together.

If you are looking for a role where your contribution is visible, your development matters, and your work supports a more sustainable future, Scatec may be the right place for you.

Ready to make an impact?

Why this role matters

The role will provide an important connection between site operations and Head Office, helping to ensure that adminis-trative processes are consistent, information is communicated promptly, and required documentation is complete, accu-rate, and properly maintained.

The Admin Assistant will provide and ensure efficient and professional office administration. As part of the P&O depart-ment the Admin Assistant will contribute to an employee-orientated; high-performance culture and work environment that emphasizes empowerment, equality, productivity, and alignment towards implementation of global strategies and local priorities.

What you’ll be doing

In this role, you will take ownership of analytical and reporting activities across the asset portfolio, including:

• Employee Relations:
  • Contribute to a fair and motivational working environment also by taking preventive action and initiative
  • Coming up with ideas for activities, creating activity schedules and maintaining records of events held

• Office and Admin operations
  • Manage correspondences, files, office equipment, office info etc.
  • Acting as a central point of contact for administrative queries between Site teams and Head Office, helping to resolve issues and ensure information flows efficiently in both directions
  • Ensuring that Head Office receives timely and accurate information from the sites to support payroll, finance, HR, procurement, compliance, and operational processes.
  • Maintaining appropriate electronic and physical filing systems for Site-related documentation and ensuring records are kept up to date
  • Perform data entry and maintain accurate records
  • Other ongoing office and admin operations (office repair and maintains, managing meeting rooms, plan meeting, take notes, reporting)
  • Assist in travel services and travel compliance
  • Give IT and systems support
  • Assist in the planning and implementation of social events
• Reception management
  • Operate reception and receive visitors
  • Assist and ensure that the daily operations are efficiently executed (postage courier, parking, ordering of office consumable
  • Conduct ad hoc tasks as required

• Office management
  • Assist in management office premises and infrastructure
  • Assist in management of third-party services and purchase of consumables
  • Compile & update company records

 

What you’ll gain 

• Professional growth through ownership, exposure, and meaningful contribution from day one
• Hands-on experience in a role where the challenge is energising, fast-moving, meaningful, and built on learning through doing.
• Broader commercial understanding through close collaboration with cross-functional teams
• Stronger performance, and decision-support skills in a real-world context
• This is an entry level position that gives the opportunity to grow together with the Scatec presence in Romania.

What you’ll bring

• Education: Advanced diploma in Administration
• Experience: At least 2+ years’ experience or relevant background from Office and organization management.
• Experiences of working in an international matrix organization.
• Experience of supplier management
• IT knowledge – familiar with SharePoint and MS Office (Outlook, Word, Excel, PowerPoint)
• Language: fluent both written and spoken in English

What it’s like to work at Scatec

At Scatec, we combine purpose with performance. We value responsibility, clarity, and collaboration and we encourage people to challenge existing ways of working, contribute ideas, and keep developing. You can expect an environment where people work together across disciplines and geographies, where good performance matters, and where you are trusted to take ownership without unnecessary hierarchy.

What we offer

At Scatec, you will be part of a company with a clear and ambitious purpose, working on renewable energy solutions that make a lasting difference. You will gain responsibility early, learn from experienced colleagues, and build your capabilities in a business that offers global exposure, strong development opportunities, and meaningful work in the energy transition.

Scatec is an equal opportunity employer. All qualified applicants will receive consideration for employment based on merit, competence, and business needs.

We review applications on an ongoing basis.